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The student government president or his/her designee of the local campus student government officers (in the case where a campus does not have an active student government student organization members are encouraged to attend) shall serve on the council(s). Individuals holding the following positions are automatically members of the council(s) based upon their management responsibilities in the college: campus presidents, division chairs, and campus-based senior support staff in student services, campus librarians, and facilities management as requested to attend by the respective campus presidents. Each full-time and part-time employee has an open invitation and where schedules allow is encouraged to attend all meetings.
Charge - The campus communications council (CCC) is an integral component of the college communication structure and serves many purposes. The CCC convenes to ensure open and honest communication between all employees and students affiliated with a campus operation, and to ensure best practices are implemented and results can be documented, not only within the local campus environment, but between all campuses of the Mohave Community College. The vice chancellors, campus presidents, and all other college-wide deans, are individually and collectively responsible for ensuring all campuses of the college are implementing approved standardized (at each campus) best practices within the college. The CCC meets to provide counsel to college management in management’s role with employees in planning, organizing, directing, and evaluating college progress with its clients. Campus presidents and college-wide deans working with all employee groups collaboratively manage the measurable outcomes the college seeks to achieve in the delivery of credit and non-credit courses and programs of study. The CCC meets to help shape, develop, and execute the agenda of the institution. The CCC is a linchpin connecting body between the college management council (MC), employees of the college, the curriculum committee, the chancellor’s cabinet (CC), and line administrators employed by the college. The CCC ensures that appropriate planning, organizing, implementing, and evaluation of credit and non-credit programs is realized in a consistent, efficient, and effective manner. The CCC is directly accountable to campus president, who in turn is responsible to the college vice chancellors, and the chancellor. Any member of the college management team may be requested to attend any meeting of the CCC given appropriate notice.
Chair - Chaired by the campus president/dean.
Meetings - Each council shall meet monthly or more frequently as needed at the respective campuses. Meetings may be called upon the request of a council member.
Proceedings - CCC chairs ensure that copies of the proceedings of all meetings of the council(s) are made available to all interested parties, college-wide, within five working days of the adjournment.
5.015.01.05 Campus Recruitment Teams (CRT)
Membership - Each College Recruitment Team consists of the Campus President, Campus Recruitment
Officer, Division Chairs, Director of Student Services, Career and Academic Counselors, Admissions Counselor, Faculty Representatives, PTK Advisor, Financial Aid Representative, Community and Corporate Outreach Specialist, Senior Program Liaison, Precollege Representative, Student Representative, Alumni and Development office, Facilities Manager and an open invitation to other managers, deans, directors and/or administrative staff.
Charge - The College Recruitment Team serves as a primary local planning platform and instrument for implementing the strategic marketing and recruitment plan. The team provides a channel for effective communication, specifically to serve as the communication conduit between campus faculty, staff and executive administration.
a. The College Recruitment Team internal focus is to:
i. Maintain faculty, staff, student and alumni awareness through all available communication channels.
ii. Brainstorm to develop suggestions and ideas to promote college programs and services. Assist with and support existing and new initiatives.
iii. Monitor customer satisfaction through customer surveys, student advisory board, and observation. Report results of current recruitment statics at biweekly meetings.
iv. Increase campus curb appeal through committee and analysis.
v. Evaluate current staff and faculty interaction, recommend point, subject and program improvement using PTD and other course of instruction for implementation.
vi. Accompany program managers/directors/division chairs when outreach is conducted in designated service areas.
vii. All CRT members must be familiar with college programs and services and provide the customer with current contact information of primary College contacts. Develop outreach packets to address external marketing needs.
viii. All CRT members must be aware of the factors which impact managing complex change. (1) Develop and maintain a positive “Vision” for improvement and change; (2) Possess the “Skills” necessary to accomplish the task at hand; (3) Develop “Incentives” to drive the plan forward; (4) Identify “Resources” for the success of the proposed plan; and (5) Initiate “Action Plan” to carry out the mission. Utilizing these factors will result in effective change. The CRT must provide excellent customer service and promote Dreamographer Cores values to both internal and external constituents.
ix. The team will work with the director to set and monitor recruitment goals utilizing metrics and KRIs as necessary.
x. Develop a recruiting plan that includes all market segments and monitor and control the plan to ensure adherence to college budgetary projections.
b. The College Recruitment Teams external role is to:
I. Design and staff community events to help perpetuate the strategic marketing and recruitment plan and in conjunction facilitate increasing new student enrollment and matriculation of enrolled students.
II. Evaluate and assess return on investment of community events and outreach initiatives. Accountability of each activity or event will be recorded and results shared with CRT members and administration.
Chair - Co-chaired by the College Recruiting Officer and the College Admissions Counselor.
Meetings - The College Recruitment Team meets bi-weekly with date and time to be determined by the College Recruiting Officer.
Proceedings - Within five working days of the adjournment, CRT chairs ensure that proceedings are posted to the College Website and emailed to Campus specific CRT members, Collegewide College Recruitment Teams, Chancellor’s Council and other interested parties.
5.015.01.10 Curriculum Committee (CC )
Membership - Vice chancellor of instruction and student services; dean of instruction; division chairs, registrar,
director of financial aid, vice chancellor of information technology, directors of student services. All other full-time faculty are considered ex-officio and are welcome to attend regular and special meetings according to their available time and interests. Other personnel (program directors) have a standing invitation to attend, but are only required to attend upon request of any permanent member of the CC, or by initiative of the employee who wishes to attend.
Charge - The Curriculum Committee (CC) convenes to receive and/or initiate, new, revised, and/or otherwise edited college course, certificate, and degree credit programs of study and to focus on curricular recommendations that ensure college role and mission achievement in the most cost effective and efficient manner possible. The CC transmits all recommendations to the office of the vice chancellor for instruction, which reviews and makes final recommendations to the chancellor for final action. Minority positions on issues are welcome and are also forwarded to the vice chancellor of instruction.
Chair - The dean of instruction chairs the Curriculum Committee.
Meetings - Meets bi-monthly or upon call of the chair or a committee member utilizing the college ITV
network.
Proceedings - The chair ensures that copies of the proceedings of all meetings of this committee are made
available to all interested parties college-wide, within five working days of adjournment.
5.015.01.10.01 Assessment Sub-Committee (ASC)
Membership - The vice chancellor of instruction and student services, dean of instruction, division chairs, program directors and program coordinators, dean of distance education, director of precollege studies, dean of institutional effectiveness, and resident faculty on a rotating basis.
Charge - The Assessment Sub-Committee (ASC), as a subcommittee of the Curriculum Committee, is responsible for promoting the design of appropriate program outcomes; assessment tools and strategies; and the collection, interpretation and communication of the results to faculty, staff, students and the college’s service area, proposing changes, and instituing, monitoring, and evaluating those changes. The committee will continuously examine the college’s assessment processes with the goals of:
- Improving student learning.
- Documenting outcomes.
- Comunicating feedback to enhance program/course effectiveness.
Chair - Chaired by the dean of instruction and vice-chaired by the dean of institutional effectiveness.
Meetings - Meets monthly or on call of a committee member using ITV.
Proceedings - The chair ensures that copies of the proceedings of all meetings of the ASC are provided to all interested parties college-wide, within five working days of adjournment.
5.015.01.15 Management Council (MC)
Membership - The vice chancellor for instruction and student services, vice-chancellor of administration, campus presidents, division chairs, deans of distance education, library, college preparatory services, and institutional effectiveness; chief information officer, registrar, director of financial aid, and given appropriate notice and invitation, any other college employee, e.g., specialized accredited program directors (allied health sciences),
grants writer, and any other employee.
Charge - The Management Council (MC) convenes to ensure that the appropriate planning, organizing, implementing, directing, and evaluation of all credit and non-credit programs are executed using common, and approved, college-produced data and information with the measurable objectives of operating the college in an efficient and effective manner. The MC will ensure timely and customer-oriented delivery of credit and non-credit
programs. The MC is directly accountable as a body, and its respective membership, to the office of the vice chancellor for instruction and student services, and in turn, to the chancellor. It is the responsibility of the MC to ensure that efficiency and effectiveness standards of college performance are met and reported on semi-annually to the chancellor of the college.
Chair - Chaired by the vice chancellor for instruction and student services.
Meetings - Meets bi-weekly or on call of a council member using ITV.
Proceedings - The chair ensures that copies of the proceedings of all meetings of the MC are provided to all interested parties college-wide, within five working days of adjournment.
5.015.01.20 Chancellor’s Cabinet (CCAB)
Membership - Chancellor, vice chancellors, associate vice-chancellors, campus CEOs; and, submitting
regular quarterly progress reports, the deans of library services, distance education, college preparatory services, and institutional effectiveness; and given appropriate notice, any other employee of the college.
Charge - The Chancellor’s Cabinet provides advice and service to the chancellor. The chancellor, in conjunction with the Council’s membership, jointly:
Addresses the educational and training needs of individuals primarily residing in the county and employees at the college, at multiple stages of lifelong learning by providing excellence in education.
Contributes to the economic and technological innovation and advancement of all county communities through business and community partnership alliances among local, state and national partners; and through workforce development-training opportunities for employees and employers throughout all county communities.
Fosters community awareness and student development.
Organizes and provides leadership to all facets of the college in ensuring effective and
efficient administration of the college and all its resources. Documents the results of the
expenditures by taxpayers and students, the efficacy of the investments in the college.
Chair - Chaired by the chancellor
Meetings - Meets monthly or on call of a cabinet member
Proceedings - Copies of the proceedings of all meetings of the CCAB are made available to all interested parties, college-wide, within five working days of adjournment.
5.015.01.25 Salary and Benefits Committee (SBC)
Membership - Vice chancellor for administration, office of human resources, faculty representative,
associate faculty representative, professional staff representative, and support staff representative appointed by each Campus Communications Council.
Charge - The Salary and Benefits Committee provides advice to the chancellor of the College on issues related to employee salary and benefits.
Chair - Chaired by the vice chancellor for administration.
Meetings - Meets semi-annually or on call of a committee member.
Proceedings - The chair ensures that copies of the proceedings of all meetings of the SBC are provided to all interested parties, college-wide, within five working days of adjournment.
5.015.01.30 Technology Support Services Advisory Committee (TSSAC)
Membership - Vice chancellor for administration, vice chancellor for instruction, chief information officer, campus presidents, college-wide deans, faculty representative from each campus as appointed by the Campus Communications Council
Charge - TSSAC is charged by the chancellor with coordinating concerns and objectives of college constituencies regarding technology support services and providing recommendations to the chancellor. Subcommittees of the Committee, such as Administrative Computing and Internet/Intranet assist TSSAC in evaluating and making recommendations regarding technology issues.
Chair - Chaired by the vice chancellor for administration.
Meetings - Monthly during the academic year or on call of a committee member.
Proceedings - The chair ensures that copies of the proceedings of all meetings of the SBC are provided to all interested parties, college-wide, within five working days of adjournment.
5.15.01.35 Other Committees
It is recognized that other groups are operating with the college that are not listed herein; for example the Student Services Leadership Team, and the Grant Writing Task Force. The importance of such entities cannot be overstated. However, any group operating or desiring to become operational at the college must receive prior approval from the chancellor of the college. We seek to be inclusive in our communication but we do not wish there to be a proliferation of duplicative bodies. The chancellor may create other permanent or temporary committees tasked for specific purposes as needed.
5.15.01.36 Audit Committee
Membership - The Audit Committee shall be comprised of the Chancellor, Vice-Chancellor of Administration, Director of Financial Services, and one member from the Professional Staff, Resident Faculty, Support Staff, and the Associate Faculty.
Charge - The committee will review the adequacy of its charter on an annual basis. The responsibilities of the Audit Committee include:
Conducting periodic committee meetings with the Internal Auditor to review the activities and effectiveness of the internal auditor function and the audit plan. The Internal Audit department shall report functionally to the Committee and administratively to the Chancellor, Participating in a pre-audit meeting with the State appointed auditor and MCC financial management to review the proposed audit scope and approach of the annual State audit, Participating in a post-audit meeting with the State appointed auditors and MCC financial management to review the year's financial statements and the results of the annual State audit, Meeting, as required, with MCC management to review MCC’s policies and guidelines regarding risk assessment and risk management, as well as, major financial risk exposures and steps management has taken to monitor and control such exposures, Meeting, as required, with MCC management to review MCC’s compliance with legal and regulatory requirements, Initiating or overseeing special investigations or other functions on behalf of the Chancellor, Providing an avenue of communication among the State appointed auditors, Internal Audit, MCC management, staff, and the Board to convey information and settle disputes among the parties.
Chair - Chaired by the Chancellor
Meetings - The Audit Committee will normally meet three or four times per year. The specific dates, times and location will be determined at the time of the committee’s first meeting or shortly thereafter. The Audit Committee may, at its discretion, meet separately in Executive Session with the State appointed auditors, MCC management, Internal Audit, or other parties.
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