Mohave Community College

Student employment can be more than just a paycheck for student workers.  It can be the difference in meeting educational goals.

Orientation - Have an orientation to welcome and introduce a new student worker to the department. An orientation should include the specifics of the student’s job and rules and regulations. The orientation does not have to be a lengthy process. 

Disciplinary System - During the orientation, include a discussion of offenses that require disciplinary action and the procedure that will be followed if the offenses occur.  An example of disciplinary system is shown below. 

  • Offenses that require disciplinary action are listed below.
    1. Excessive tardiness.
    2. Excessive absences.
    3. Absence without a legitimate excuse.
    4. Sloppy or unclean appearance.
    5. Carelessness or lack of attention that results in injury to property, persons, or public relations.
    6. Conduct inappropriate to a representative of Mohave Community College.
    7. Discourtesy and/or failure to work harmoniously with fellow students.
    8. Failure to serve the public with courtesy.
    9. Sleeping on duty. 

You may want to add to or delete from this list to suit your department needs.  If this list is used, clarify what you perceive as excessive tardiness and/or absences, sloppy appearance, discourtesy, etc., during the orientation. 

  • The above offenses may be subject to the following actions.
    1. Termination. 
  • Grounds for immediate termination.
    1. Breach of confidentiality.
    2. Theft or gross negligence resulting in serious injury to property, persons, or public relations.
    3. Physical violence or obscene language when dealing with the public or other staff members.
    4. Being under the influence of drugs or alcohol while on duty. 

Dress Code - Students are expected to dress appropriately for the position they hold. 

Training - While it is often difficult to take time away from your own work to train new student workers, it is important to do so. 

Suggestions for Successful Supervision 

  • Plan the work to be assigned to the student in advance.
  • Make assignments definite and clear.  Give the student an opportunity to ask questions.
  • Follow up on the work assigned so you know that it has been completed correctly and on time.
  • Correct unsatisfactory performance as soon as it occurs rather than waiting until it is a problem.
  • Reinforce the student for a job well done.
  • Communicate with the student; avoid waiting until evaluation time to talk over problems or goals. 

Evaluations - As necessary

Terminations

  • Termination Due to Poor Performance - Student workers, like staff, can be terminated for unsatisfactory work performance. If terminated, please notify the FAO.  
  • Termination for other reasons - In addition to terminating a student for unsatisfactory performance, a student worker may be terminated for reasons of budget constraints, completion of project, lack of work and other such valid reasons unrelated to job performance.  You should give the student a two-week written notice, which must state the reason for termination. 

Grievances - A student worker does have the right to file a grievance if they believe they have been treated unfairly. 

  • Grievance based on employment related issues
    1. Situations that are related to job performance, personality disputes, hours worked, etc., should be settled within the hiring department.  The first step the student should take is to bring the situation to the attention of their immediate supervisor.  If the situation is not resolved and continues the student should then contact the departments hiring authority.  The decision of the department hiring authority will be final.
  • Grievances based on discrimination / sexual harassment
    1. Grievances of this nature must be submitted according to the guidelines published in the college catalog or Student Handbook.  Either the students or staff should not tolerate discrimination and/ or sexual harassment; it is the responsibility of you, as the supervisor to see that this does not occur in the department. 

Breaks / Time Off - Allow for reasonable breaks / rest periods through out the students workday. We encourage understanding during exam periods and allow for reasonable time off for studying.   

Deductions - College and Institutional Work-Study earnings are considered earned income and are subject to all applicable Federal, State and local taxes.   

Student Employee Benefits - As student workers, there are no entitlements to employee benefits such as vacation, retirement, sick leave, or health, life or disability insurance.  Student will be covered under Workman’s Compensation Insurance.

Reporting Change of Address - Student workers need to keep the payroll office informed of any address changes.  Paychecks and tax information could be delayed if the address on record is not updated when changes occur.  When a student needs to update their, address, phone number or name, they must complete a change form (See Appendix L).  The form will need to be sent to the FAO when completed and a copy should be kept in the students file.