Standards of Satisfactory Progress

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The Financial Aid Office will attempt to notify students in a timely manner that they have been placed on probation or suspension status, and the Financial Aid Office will advise them of the appeal process they need to follow. Don’t wait on a notification. Come see us before you drop classes or risk failing a class, and we can tell you what steps to take next. The Financial Aid Office is here only because you are. So let us help!

Students must enroll in an eligible program. The following program and courses are not eligible for financial aid:

Philosophy
MCC Standards
Financial Aid Probation
Conditional Probation
Financial Aid Suspension
The Appeal Process
Policy for Closed Institutions

Program - Truck Driving
Ineligible Courses:
1. Audited Coursework
2. Courses taken for Enrichment (Contact the Financial Aid Office for more information.)

Satisfactory Academic Progress

Philosophy - Federal regulations require that financial aid recipients meet certain academic standards to be eligible for federal financial aid. To ensure financial aid recipients are making satisfactory academic progress, the Financial Aid Office will review academic transcripts at the end of the academic year to determine students' eligibility for the next academic year. All terms of attendance are reviewed, including periods in which the student did not receive financial aid. Financial Aid SAP does not authorize or deny a student’s eligibility to enroll in school. Any student may appeal and will receive fair consideration for reinstatement.

MCC Standards

Qualitative Progress: Students must maintain a cumulative grade point average of at least 2.0 (a C average). Grade point values are: A = 4.0, B = 3.0, C = 2.0, D = 1.0, F = 0. Satisfactory (S) grades do not count toward GPA but do count as completed course work.
Completion Rate: Students must complete a minimum of 70 percent of all course work (registered credit hours) attempted at MCC. Any course with a grade of withdraw (W), (F), incomplete (IN), in progress (IP), audit (AU) or Unsatisfactory (U) is not considered a completed course. Repeated courses are included in the calculation of the student's grade point average. Repeated courses beyond the second attempt are considered attempted but not completed.
Maximum Time Frame: Students must complete their program within 150 percent of the credit hours required by the program. Students who have reached the maximum time frame will be suspended from receiving financial aid. Preparatory hours are excluded from this calculation. Repeated courses and transfer credits accepted by MCC toward a degree are included in the student's maximum time frame calculation. Courses dropped before expiration of the full refund date are not counted against the calculation. Students within one semester of graduation may appeal maximum time frame.
Students Changing Majors (IMPORTANT). When students change majors, credits attempted and grades earned in those courses that do not count toward the student’s new major will not be included in the calculation of the student’s SAP standing. Students must see a FA Advisor for determination.

Financial Aid Probation - Recipients are placed on one term of financial aid probation after the first term in which they fail to meet the qualitative or completion rate components of Satisfactory Academic Progress (SAP). Students will receive federal student aid during their probationary term.

Conditional Probation - Students who would otherwise be suspended as a result of not meeting the Standards of Satisfactory Academic Progress will be placed on Conditional Probation if they are able to demonstrate that SAP standards were met the preceding term, during which the student established a 2.0 grade point average and completed 70 percent of the coursework. Students exceeding Maximum Time Frame are not eligible for Conditional Probation. Conditional Probation is automatic and students do not have to submit an appeal.

Financial Aid Suspension - Students are suspended from receiving financial aid if they do not meet the Standards of Satisfactory Academic Progress by the end of their probationary term. Students on financial aid suspension are not eligible for Federal or State Financial Aid (Grants, Loans, Student Employment). Financial aid eligibility is reinstated when all the Standards of Satisfactory Academic Progress are met or students have an appeal approved. Students suspended from receiving financial aid are not eligible for a financial aid deferment. Students may submit an appeal for reinstatement consideration.

The Appeal Process - Students suspended from financial aid may appeal their suspension if there are mitigating circumstances affecting their progress. Students who would like to appeal their suspension status must submit an appeal form to the Financial Aid Office and attach all required documentation . A committee will review the appeal and may grant reinstatement of financial aid for one term based on mitigating circumstances that directly contributed to deficient academic performance. Appeals are evaluated on a term-by-term basis.

Policy for Closed Institutions - The MCC Satisfactory Academic Progress Policy requires that all transfer hours accepted from academic transcripts of students enrolled in certain programs must be evaluated during the calculation of total credit hours attempted. In the event that a student is unable to obtain academic transcripts as a result of the institution's closure, upon sufficient documentation the financial aid administrator may waive the request for transcript.